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Club Role Definition – Membership Secretary

The Membership Secretary is the principle administrator for the club. This is a pivotal role in which the membership secretary carries out, or delegates, all the administrative duties that enable the club to recruit and retain its members.


  • Be the first point of contact for all general membership enquiries.
  • Provide suitable advice to potential members about attending appropriate club activities for their ability.
  • Ensure all prospective club members are recommended for membership by at least one club member (such as a ride leader) who has met them in person.
  • Keep records of club membership and account for club subscriptions with the Treasurer.
  • Issue club membership cards.


  • Confident and effective communicator.
  • Great organisational / IT skills.
  • Ability to delegate duties.
  • An understanding of the club's various activities.
  • Ability to represent the club to potential members.
  • Knowledge of the Data Protection Act.

Commitment to the Club:

The Membership Secretary needs to be a regular attendee at club committee meetings, which are held five times a year, and attend the Annual General Meeting.

The Membership Secretary has to be willing to have their contact details on the British Cycling website and the club’s website. This will enable prospective members to contact the membership secretary about how they can join the club.

Most tasks can be carried out from home on a computer. The Membership Secretary will need their own IT equipment. It is expected to take a couple of hours a week performing tasks necessary to administer the club.

The Club’s Commitment to You:

By accepting the role of Membership Secretary, the club will commit to support you in this role, ensuring that members respect the positive contribution you are making to the club on a voluntary basis.

The club also commits to refunding any expenses necessarily incurred on behalf of the club in a timely manner.

Membership Secretary Signature and Date:

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