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Club Role Definition – Welfare Officer

The Welfare Officer’s role is to promote the club’s and British Cycling’s policy and procedures for the protection of children and vulnerable adults.


  • Provide information and advice on child protection within the club – to members, parents, and young people.
  • Ensure that the club adopts and follows the British Cycling Safeguarding & Protecting Children Policy and procedures, and promote awareness of the policy within the club.
  • Ensure that all club volunteers are suitably recruited- completing application forms, interviews, and reference requests.
  • Support the registration of all personnel involved in activities for young people within the club (CRB Checks).
  • Keep records of all those who have been vetted within the club (including those completing self-declaration forms) to ensure that CRB checks are updated on at least a three yearly basis, and that all those working in regulated activities are compliant with current government guidance.
  • Maintain a written record of training and relevant qualifications of those working in the club.
  • Receive and record information from club staff, volunteers, young people or parents and carers who have any concerns relating to the welfare of young people and vulnerable adults, and pass on to the British Cycling Child Protection Officer as soon as possible.
  • Assess the information promptly and carefully, clarifying or obtaining more information about the matter as appropriate, ensuring that appropriate information is available at the time of referral and that the referral is confirmed in writing, under confidential cover, using SG 1.4.
  • Advise the club regarding the appropriate levels of child protection training and / or guidance for all adults working with children in the club.
  • Promote a child-centred approach within the club.
  • Advise the club of further child protection training opportunities.
  • Advise on the development of activities for young people within the club.
  • Maintain records of any accidents involving young people during club activities.
  • Maintain records of parental consent forms.
  • Review and update the club’s policies and procedures for the protection of children and vulnerable adults on a regular basis.
  • Attend Committee meetings.


  • Approachable and friendly.
  • Good listener / effective communicator.
  • Hold an appropriate qualification.
  • Confident, with good leadership skills.
  • Great organisational skills.
  • Enthusiastic and a good motivator.
  • Up to date knowledge of child protection policies and procedures, ISA registrations, and Criminal Record Checks.
  • Knowledge of the Data Protection Act.
  • Ability to deal with confidential matters.
  • Tactful when dealing with sensitive issues.

Commitment to Club:

The Welfare Officer needs to be a regular attendee at club activities such as coaching sessions, rides, and races. Attendance at every event is not necessary but you will need to be known throughout the club so that people will know who to contact should they require someone to confide in.

It is also important to attend committee meetings, which are held regularly, where you will be able to advise on safeguarding issues for upcoming club activities.

The Club’s Commitment to You:

By accepting the role of Welfare Officer, the club will commit to support you in this role, ensuring that members respect the positive contribution you are making to the club on a voluntary basis.

The club also commits to refunding any expenses necessarily incurred on behalf of the club in a timely manner.

Welfare Officer Signature and Date:

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