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Club Role Definition – Club Secretary

The Club Secretary is the principle administrator for the club. This is a pivotal role in which the secretary carries out, or delegates, the administrative duties that enable the club and its members to function effectively.

Duties:

  • Be the first point of contact for all general enquiries not related to membership.
  • Organise the Annual General Meeting and other meetings.
  • Take and distribute minutes of the committe meetings and AGM.
  • Maintain affiliations to external agencies.
  • Liaise with members, post holders, and external agencies.

Skills:

  • Confident and effective communicator.
  • Great organisational / IT skills.
  • Ability to delegate duties.
  • An understanding of governance / the club’s constitution.
  • An understanding of the club’s development plan.
  • Ability and knowledge to act as a spokesperson for the club.
  • Ability to be unbiased and impartial.
  • Knowledge of the Data Protection Act.

Commitment to the Club:

The Club Secretary needs to be a regular attendee at club committee meetings, which are held five times a year, and attend the Annual General Meeting.

The Club Secretary has to be willing to have their contact details on the British Cycling website and the club’s website.

Most tasks can be carried out from home on a computer. The Club Secretary will need their own IT equipment. It is expected to take a couple of hours a week performing tasks necessary to administer the club.

The Club’s Commitment to You:

By accepting the role of Club Secretary, the club will commit to support you in this role, ensuring that members respect the positive contribution you are making to the club on a voluntary basis.

The club also commits to refunding any expenses necessarily incurred on behalf of the club in a timely manner.

Club Secretary Signature and Date: